RENTAL SPACE
AFFORDABLE SPACE RENTALS FOR EVENTS
AAACC offers free parking and over 34,000 square feet of unique, flexible, and versatile space for any event, from performances in our 200-seat theater to training and fundraisers in our massive Hall of Culture to fine art exhibitions in the Sargent Johnson Gallery.
BUSINESS HOURS (Open to the Public)
MONDAYS – FRIDAYS: 9AM to 9PM
SATURDAYS: 9AM to 5PM
We are dedicated to providing a wide variety of art and cultural programming for youth, adults, and families, including visual, digital, and performance. In addition to programming, AAACC provides resident art companies with subsidized offices, administrative services, and access to rehearsal, performance, and exhibition space.
BURIEL CLAY THEATER
The Buriel Clay Theater (2752 sq. ft.) is ideal for performances and other events that require staging and lighting. It is a beautiful, 200-seat theater, with a large green room, two changing rooms with showers, and accessible seating. House walls are painted black to create a black box venue. Stage lighting and theatrical soft goods are available on a pipe grid over the stage. The tech booth is available as a tech operating position for stage managers and lighting/sound operators. Additional AV and lighting equipment can be rented to supplement the included equipment.
CAPACITY: 200 ATTENDEES
PERFORMANCES:
• STANDARD - $188/hour
• NON-PROFIT - $160/hour**
• HOLIDAY - $216/hour (holidays)
REHEARSALS:
• STANDARD - $70/hour
• NON-PROFIT - $50/hour
PROVISIONS:
Rental fees are calculated on an hourly basis, unless stated otherwise.
Bookings outside of normal business hours must be approved by the business office.
**Non-Profit Rates apply ONLY to those with 501(c)3 status and ONLY on non-Holiday event days. Proof of current nonprofit status must be provided.
** Also would need for the rental reservation section to state that each event must consider their load in /set up time, actual event time and Clean up/reset time. Please allow for direct bookings to have a 2 hour clean up reset for the same room.
The quoted price is for a minimum package of lights, stands, and controller. If more is required, please contact the technician with request and pricing.
SOUND & LIGHTING EQUIPMENT:
• SMALL SOUND PACKAGE - $150 flat rate per event
• LARGE SOUND PACKAGE - $200 flat rate per event
• LIGHTING PACKAGE (non-theater use) - $200 flat rate per event
THEATER SOUND & LIGHTING PACKAGES:
• STAGE MONITOR - $70 flat rate per event
• MOBILE STAGE - $100 flat rate per event
• PROJECTOR, DVD PLAYER & SCREEN - $120 flat per event/meeting
• TECHNICIAN - $35 per hour (2-hour minimum)
PROVISIONS
Rental of sound and lighting equipment packages requires a AAACC approved sound engineer/technician to set-up and operate.
Actual time will be estimated in the contract and actual hours will be billed/adjusted post-event.
Overtime fees may apply, depending on the event production schedule.
Use of non-AAACC audio equipment still requires a AAACC approved technician.
Overtime fees may apply based on the requirements of your event. Actual labor costs for installation, operation, design and restoration will be invoiced accordingly.
Stage monitors and other additions to standard theater package are an additional cost.
Technical rates are billed separately at this time directly from our technician.
CONTACT
Refer all technical questions and price inquiries to our contractor Urban Advantage
TV:
William Phone: 510-978-6092
Email: urbanadvantagetv@gmail.com
Rental of the Theater includes intermutual use of the lobby.
During business hours, our hosting package includes an on-site Building Manager and Security Guard(s) with each booking (additional fees will apply).
CUSTODIAL & GARBAGE REMOVAL:
Garbage, Recycling & Composting Fees cover disposal/hauling of trash, recycling and compost using the City of SF disposal services and are based on the attendance of your event.
FRONT DESK & SECURITY SERVICES:
Depending on the type of reservation, AAACC has the right to request additional security for your event:
FRONT DESK ONLY: 0-75 Attendees
TWO (2) GUARDS: 76-150 Attendees
THREE (3) GUARDS: 151-250 Attendees
OPEN AIR GALLERY
NEED DESCRIPTION
CAPACITY: 500 ATTENDEES
HOURLY RATES:
• STANDARD - $113/hour
• NON-PROFIT - $95/hour**
• HOLIDAY - $130/hour (holidays)
PROVISIONS:
Due to the fragile nature of exhibited artwork, use of the Sargent Johnson Gallery is provided at the discretion of the Business Office.
Rental fees are calculated on an hourly basis, unless stated otherwise.
Bookings outside of normal business hours must be approved by the business office.
**Non-Profit Rates apply ONLY to those with 501(c)3 status and ONLY on non-Holiday event days. Proof of current nonprofit status must be provided.
** Also would need for the rental reservation section to state that each event must consider their load in /set up time, actual event time and Clean up/reset time. Please allow for direct bookings to have a 2 hour clean up reset for the same room.
The quoted price is for a minimum package of lights, stands, and controller. If more is required, please contact the technician with request and pricing.
SOUND & LIGHTING EQUIPMENT:
• SMALL SOUND PACKAGE - $150 flat rate per event
• LARGE SOUND PACKAGE - $200 flat rate per event
• LIGHTING PACKAGE (non-theater use) - $200 flat rate per event
PROVISIONS
Rental of sound and lighting equipment packages requires a AAACC approved sound engineer/technician to set-up and operate.
Actual time will be estimated in the contract and actual hours will be billed/adjusted post-event.
Overtime fees may apply, depending on the event production schedule.
Use of non-AAACC audio equipment still requires a AAACC approved technician.
Overtime fees may apply based on the requirements of your event. Actual labor costs for installation, operation, design and restoration will be invoiced accordingly.
Technical rates are billed separately at this time directly from our technician.
CONTACT
Refer all technical questions and price inquiries to our contractor Urban Advantage TV:
William
Phone: 510-978-6092
Email: urbanadvantagetv@gmail.com
Rental of the Sargent Johnson Gallery includes intermutual use of the lobby.
During business hours, our hosting package includes an on-site Building Manager and Security Guard(s) with each booking. (additional fees will apply)
CUSTODIAL & GARBAGE REMOVAL:
Garbage, Recycling & Composting Fees cover disposal/hauling of trash, recycling and compost using the City of SF disposal services and are based on the attendance of your event.
FRONT DESK & SECURITY SERVICES:
Depending on the type of reservation, AAACC has the right to request additional security for your event:
FRONT DESK ONLY: 0-75 Attendees
TWO (2) GUARDS: 76-150 Attendees
THREE (3) GUARDS: 151-250 Attendees
HALL OF CULTURE
The Hall of Culture is approximately 4000 square feet. Whether fundraiser, training, wedding or performance, the Hall of Culture is a spacious, light-filled room that can be custom tailored for your event. Rental of the Hall of Culture includes intermutual use of the foyer. The Hall of Culture is a multi use venue for training, weddings, lectures, performances, etc.
The room amenities include a gallery, dance floor, and food preparation area. Tables, staging and tech are available upon request at additional cost.
CAPACITY: 250 ATTENDEES
PERFORMANCES:
• STANDARD - $188/hour
• NON-PROFIT - $160/hour**
• HOLIDAY - $216/hour (holidays)
REHEARSALS:
• STANDARD - $70/hour
• NON-PROFIT - $50/hour
PROVISIONS:
Rental fees are calculated on an hourly basis, unless stated otherwise.
Bookings outside of normal business hours must be approved by the business office.
**Non-Profit Rates apply ONLY to those with 501(c)3 status and ONLY on non-Holiday event days. Proof of current nonprofit status must be provided.
** Also would need for the rental reservation section to state that each event must consider their load in /set up time, actual event time and Clean up/reset time. Please allow for direct bookings to have a 2 hour clean up reset for the same room.
The quoted price is for a minimum package of lights, stands, and controller. If more is required, please contact the technician with request and pricing.
SOUND & LIGHTING EQUIPMENT:
• SMALL SOUND PACKAGE - $150 flat rate per event
• LARGE SOUND PACKAGE - $200 flat rate per event
• LIGHTING PACKAGE (non-theater use) - $200 flat rate per event
THEATER SOUND & LIGHTING PACKAGES:
• STAGE MONITOR - $70 flat rate per event
• MOBILE STAGE - $100 flat rate per event
• PROJECTOR, DVD PLAYER & SCREEN - $120 flat per event/meeting
• TECHNICIAN - $35 per hour (2-hour minimum)
PROVISIONS
Rental of sound and lighting equipment packages requires a AAACC approved sound engineer/technician to set-up and operate.
Actual time will be estimated in the contract and actual hours will be billed/adjusted post-event.
Overtime fees may apply, depending on the event production schedule.
Use of non-AAACC audio equipment still requires a AAACC approved technician.
Overtime fees may apply based on the requirements of your event. Actual labor costs for installation, operation, design and restoration will be invoiced accordingly.
Stage monitors and other additions to standard theater package are an additional cost.
Technical rates are billed separately at this time directly from our technician.
CONTACT
Refer all technical questions and price inquiries to our contractor Urban Advantage
TV:
William Phone: 510-978-6092
Email: urbanadvantagetv@gmail.com
During business hours, our hosting package includes an on-site Building Manager and Security Guard(s) with each booking. (additional fees will apply)
CUSTODIAL & GARBAGE REMOVAL:
Garbage, Recycling & Composting Fees cover disposal/hauling of trash, recycling and compost using the City of SF disposal services and are based on the attendance of your event.
FRONT DESK & SECURITY SERVICES:
Depending on the type of reservation, AAACC has the right to request additional security for your event:
FRONT DESK ONLY: 0-75 Attendees
TWO (2) GUARDS: 76-150 Attendees
THREE (3) GUARDS: 151-250 Attendees
NIA ROOM (MULTI-USE SPACE)
The Nia Room (760 sq. ft.), with wall-to-wall natural light, is primarily utilized for training sessions, photography sessions, film screenings, lectures, and classes.
CAPACITY: 50 ATTENDEES
HOURLY RATES:
• STANDARD - $113/hour
• NON-PROFIT - $95/hour**
• HOLIDAY - $130/hour (holidays)
PROVISIONS:
Due to the fragile nature of exhibited artwork, use of the Sargent Johnson Gallery is provided at the discretion of the Business Office.
Rental fees are calculated on an hourly basis, unless stated otherwise.
Bookings outside of normal business hours must be approved by the business office.
**Non-Profit Rates apply ONLY to those with 501(c)3 status and ONLY on non-Holiday event days. Proof of current nonprofit status must be provided.
** Also would need for the rental reservation section to state that each event must consider their load in /set up time, actual event time and Clean up/reset time. Please allow for direct bookings to have a 2 hour clean up reset for the same room.
The quoted price is for a minimum package of lights, stands, and controller. If more is required, please contact the technician with request and pricing.
SOUND & LIGHTING EQUIPMENT:
• SMALL SOUND PACKAGE - $150 flat rate per event
• LARGE SOUND PACKAGE - $200 flat rate per event
• LIGHTING PACKAGE (non-theater use) - $200 flat rate per event
PROVISIONS
Rental of sound and lighting equipment packages requires a AAACC approved sound engineer/technician to set-up and operate.
Actual time will be estimated in the contract and actual hours will be billed/adjusted post-event.
Overtime fees may apply, depending on the event production schedule.
Use of non-AAACC audio equipment still requires a AAACC approved technician.
Overtime fees may apply based on the requirements of your event. Actual labor costs for installation, operation, design and restoration will be invoiced accordingly.
Technical rates are billed separately at this time directly from our technician.
CONTACT
Refer all technical questions and price inquiries to our contractor Urban Advantage TV:
William
Phone: 510-978-6092
Email: urbanadvantagetv@gmail.com
During business hours, our hosting package includes an on-site Building Manager and Security Guard(s) with each booking. (additional fees will apply)
CUSTODIAL & GARBAGE REMOVAL:
Garbage, Recycling & Composting Fees cover disposal/hauling of trash, recycling and compost using the City of SF disposal services and are based on the attendance of your event.
FRONT DESK & SECURITY SERVICES:
Depending on the type of reservation, AAACC has the right to request additional security for your event:
FRONT DESK ONLY: 0-75 Attendees
TWO (2) GUARDS: 76-150 Attendees
THREE (3) GUARDS: 151-250 Attendees
DANCE STUDIO A
The mirrored walls, wood floors and natural light in our large third floor dance studio provide a vibrant and flexible space for rehearsals, classes and workshops. (1086 Sq. Ft.)
CAPACITY: 60 ATTENDEES
PERFORMANCES:
• STANDARD - $188/hour
• NON-PROFIT - $160/hour**
• HOLIDAY - $216/hour (holidays)
REHEARSALS:
• STANDARD - $70/hour
• NON-PROFIT - $50/hour
PROVISIONS:
Rental fees are calculated on an hourly basis, unless stated otherwise.
Bookings outside of normal business hours must be approved by the business office.
**Non-Profit Rates apply ONLY to those with 501(c)3 status and ONLY on non-Holiday event days. Proof of current nonprofit status must be provided.
** Also would need for the rental reservation section to state that each event must consider their load in /set up time, actual event time and Clean up/reset time. Please allow for direct bookings to have a 2 hour clean up reset for the same room.
Rental of the Theater includes intermutual use of the lobby.
During business hours, our hosting package includes an on-site Building Manager and Security Guard(s) with each booking (additional fees will apply).
CUSTODIAL & GARBAGE REMOVAL:
Garbage, Recycling & Composting Fees cover disposal/hauling of trash, recycling and compost using the City of SF disposal services and are based on the attendance of your event.
FRONT DESK & SECURITY SERVICES:
Depending on the type of reservation, AAACC has the right to request additional security for your event:
FRONT DESK ONLY: 0-75 Attendees
TWO (2) GUARDS: 76-150 Attendees
THREE (3) GUARDS: 151-250 Attendees
DANCE STUDIO B
Studio B is suitable for dance rehearsals and classes. (1402 Sq. Ft.)
CAPACITY: 60 ATTENDEES
HOURLY RATES:
• REHEARSAL/CLASS - $20/hour
• EVENT - $40/hour
PROVISIONS:
Rental fees are calculated on an hourly basis, unless stated otherwise.
Bookings outside of normal business hours must be approved by the business office.
**Non-Profit Rates apply ONLY to those with 501(c)3 status and ONLY on non-Holiday event days. Proof of current nonprofit status must be provided.
** Also would need for the rental reservation section to state that each event must consider their load in /set up time, actual event time and Clean up/reset time. Please allow for direct bookings to have a 2 hour clean up reset for the same room.
During business hours, our hosting package includes an on-site Building Manager and Security Guard(s) with each booking. (additional fees will apply)
CUSTODIAL & GARBAGE REMOVAL:
Garbage, Recycling & Composting Fees cover disposal/hauling of trash, recycling and compost using the City of SF disposal services and are based on the attendance of your event.
FRONT DESK & SECURITY SERVICES:
Depending on the type of reservation, AAACC has the right to request additional security for your event:
FRONT DESK ONLY: 0-75 Attendees
TWO (2) GUARDS: 76-150 Attendees
THREE (3) GUARDS: 151-250 Attendees
FAQs
1.1 Cancellations. In the event that the Organizer cancels the event after receiving the reservation deposit, the Organizer shall forfeit the reservation deposit as a cancellation fee. If the Organizer cancels the event less than thirty (30) days before the scheduled event date, the Organizer shall be liable for the full rental price, and any amounts previously paid, including the reservation deposit, shall be applied towards such liability.
1.2 Changes. The Organizer may request a change of venue for the event by providing written notice to AAACC at least sixty (60) days prior to the event date. If AAACC, in its sole discretion, agrees to such change, the Organizer shall be responsible for a $300 administrative fee, which shall be due and payable upon AAACC's approval of the venue change. Any change request made less than sixty (60) days prior to the event date shall be subject to AAACC's discretion and may incur additional fees as determined by AAACC.
1.3 Force Majeure. Neither party shall be liable for any delay or failure to perform any of its obligations under this Agreement if such delay or failure is caused by a force majeure event, including but not limited to acts of God, war, terrorism, civil unrest, labor strikes, natural disasters, or any other events or circumstances beyond the reasonable control of the affected party. In such event, the affected party shall promptly notify the other party, and the parties shall work together in good faith to reschedule the event or agree upon a suitable alternative, subject to availability and the payment of any additional fees that may be applicable. If the parties are unable to reach a mutually acceptable solution within thirty (30) days of the force majeure event, either party may terminate this Agreement without liability, except for the refund of any fees or deposits paid in advance by the Organizer that are attributable to the unperformed portion of the Agreement.
All rates are subject to change. Please see actual pricing in the quote and for your rental.
The average cost for one-day event in our main venues is between $1,300 and $3,000. Please note that the actual cost may vary outside of this average based on your event’s individual needs.
2. RESERVATION DEPOSITS
2.1 To reserve a space at AAACC, a Reservation Deposit equal to one half of the total estimated cost is required when the invoice is issued.
2.2 When rental requests are made thirty (30) days or less prior to the event, full payment must be made and accepted no later than fourteen (14) days before the event. If full payment is not made fourteen (14) days prior to the event, the event will be canceled, and the reservation deposit will be forfeited.
3. FINAL PAYMENT
3.1 Payment in full is required fourteen (14) days prior to the event. Depending on the post-event condition of the rental venue, additional costs/fees may be incurred after the event. Additional costs/fees must be paid no later than seven (7) days after the event.
4. ACCEPTABLE FORMS OF PAYMENT
4.1 Acceptable forms of payment include checks, money orders, cashier's checks, and credit/debit cards (in-person only). Credit/debit card payments will incur an additional 2.75% fee charge for the use of the Square payment device.
5. ADDITIONAL FEES AND REQUIREMENTS
5.1 Depending on the event size and equipment needs, additional fees may apply, including additional costs for technical and security needs. Additional security may be required depending on the size of the event and the scheduled time.
CUSTODIAL & GARBAGE REMOVAL FEES
Required labor, equipment, janitorial and trash, recycling, and compost charges will be applied on final invoice:
FEES
$35.00 flat rate (50 or less attendees)
$70.00 flat rate (51-150 attendees.)
$140.00 flat rate (151-250 attendees.)FRONT DESK & SECURITY FEES
Please be advised depending on the type of reservation, AAACC has the right to request additional security for your event.
RATES
STANDARD RATE: $25.00/hour
HOLIDAY RATE: $35.00/hour
6. HOLIDAY EVENTS
6.1 For events scheduled on a public holiday or during a holiday season, additional fees may apply. The Organizer shall be notified of such additional fees at the time of booking or as soon as reasonably practicable thereafter.
HOLIDAY RATES APPLY ON THE FOLLOWING U.S.A HOLIDAYS:
• December (Entire month)
• January 1 (New Year's Day)
• January 18-21 (Martin Luther King Jr. Day)
• February 18 (President’s Day)
• May 27 (Memorial Day)
• July 4 (Independence Day)
• September 2 (Labor Day)
• October 14 (Columbus Day)
• November 11 (Veterans Day)
• November 28 (Thanksgiving Day)
• November 29 (Day after Thanksgiving).
7. ALCOHOL REQUIREMENTS
7.1 Any event serving alcohol must obtain a permit through the California Department of Alcoholic Beverage Control. A copy of the permit must be submitted to the AAACC office no later than 14 days prior to the event. AAACC has the right to shut down any event that does not adhere to this policy without refund.
AAACC requires any event serving alcohol (including beer and wine) to obtain a permit through the California Department of Alcoholic Beverage Control for liability reasons.
Their contact information is as follows: 33 New Montgomery Street,
Suite 1230
San Francisco, CA 94105
Phone: (415) 356-6500
Website: www.abc.ca.gov
California ABC Permits are only issued to non-profit organizations or for-profit organizations with licensed caterers for events. This permit must be completed and a copy submitted to the office 14 days prior to your event. AAACC has the right to shut down any event that does not adhere to this policy without refund!